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Section 1007 of The Companies Act No. 17 of 2015: Power to make regulations about where certain company records can be kept

    

(1) The regulations may specify places other than a company’s registered office at which records of the company that are required to be kept available for inspection under a provision of this Act may be so kept in compliance with that provision.
(2) For the purposes of subsection (1), the company records to which this section applies are the following:
(a) the company's register of members;
(b) the company's register of directors;
(c) the company's records relating to its directors' service contracts;
(d) the company's records relating to directors' indemnities;
(e) the company's register of secretaries;
(f) the records of resolutions passed by the company;
(g) in the case of a private company — the company's contracts relating to purchase of its own shares out of capital and documents relating to redemption or purchase of own shares out of capital;
(h) the company's register of debenture holders; (i) in the case of a public company—
(i) reports made by the company to members regarding the outcome of investigations by the company into interests in its shares; and
(ii) the company's register of interests disclosed;
(j) documents creating charges over the company's property and its register of charges and security rights.
(3) The regulations referred to in subsection (1) may specify a place by reference to—
(a) the company's principal place of business;
(b) the place at which the company keeps any other records available for inspection; or
(c) any other criterion.
(4) Those regulations may provide that a company does not comply with a provision relating to the keeping of records to which this section applies by keeping those records at a place specified in the regulations unless the conditions (if any) specified in the regulations are satisfied.
(5) Those regulations—
(a) need not specify a place in relation to each kind of company records; and
(b) may specify more than one place in relation to a kind of company records.
(6) A requirement under a provision of the regulations requiring a company to keep company records available for inspection is not complied with by keeping them available for inspection at a place specified in the regulations unless all the company’s records subject to the requirement are kept there.

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Disclaimer: This document is not to be taken as legal advise.

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